OVERALL FUNCTION:

The Treasury and Accounting Department (TAD) administers the goods of the Archdiocese under the authority of the Archbishop in accordance with the budget determined by the Archdiocesan Finance Board to meet the expenditures which the Archbishop or others deputized by him have legitimately authorized.  At the end of the year, the Oeconomus must give to the Archdiocesan Finance Board a report of receipts and expenditures (Canon 494, paragraphs 3 and 4).

The TAD is mandated to produce complete and accurate accounting information which serves as the foundation for the systematic administration of the financial affairs of the Archdiocese of Manila; to provide the Archbishop and his clergy adequate information to enable them to judiciously manage the financial operations of the Archdiocese (RCAM) and to safeguard, maintain and control Obras Pias and other Foundation Accounts.

Major functions of the department include the monitoring and reporting of investment accounts of the Archdiocese of Manila, processing and recording daily transactions in accordance with Generally Accepted Accounting Principles (GAAP) and established policies and procedures.  Ensures the uprightness and integrity of money transactions taking into utmost consideration the highest values promulgated by the Church.

SPECIFIC FUNCTIONS:

Treasury Management

1. Receives collections from various sources.
2. Process payments of various disbursements and sees to it that funds are available for these.
3. Reports on a daily basis, the cash position of RCAM.
4. Acts as comptroller, exercising discretionary authority within certain clear limits.

Accounting

1. Records transactions in the books of accounts.
2. Prepares financial reports needed by the management and other entities for decision-making purposes.
3. Maintains books of accounts of Archdiocesan Trust Fund and prepares needed financial reports of various Trust Funds.
4. Prepares and consolidates the annual budget income and expenditures of the Archdiocesan Offices and Ministries.
5. Monitors the approved budget and cash flow requirements.

Other Services (Seasonal)

1. Participates actively and directly on assigned tasks for various church activities/events in the Archdiocese.
2. Assists in the Archdiocesan Corporations.

BUDGET FLOW

The Treasury and Accounting Department regularly sends a copy of the Quarterly Budget Analysis to the different Archdiocesan Offices, Departments and Ministries.  Although the budget follows a zero-based budget, generally, quarterly budget analyses are being used in the preparation of the annual budget wherein the actual income and expenses for 1^st three quarters and the proposed budget for the 4^th quarter of the current year is reflected in the proposed budget for the following year to serve as a basis.

Towards the end of the year, the different  offices, departments, ministries are requested to prepare and submit their budget proposals for next year.  They will then be subjected to a budget hearing with a budget committee composed of the following:

• Moderator Curiae
• Treasurer
• Auditor
• Administrative Officer
• Accounting Manager
• Assistant Treasurer

Approved budget is usually released on the 1^st month of the succeeding year.  Once approved, an office, department, or ministry may initiate the request for the use of its budget.  Should an urgent expense arise, the office, department or ministry concern, must secure special approval from the Archdiocesan Oeconomus. 

TREASURY AND ACCOUNTING DEPARTMENT

ORGANIZATIONAL STRUCTURE

This is the present Organizational Structure of our Treasury and Accounting Department.

TAD is headed by a Priest-Treasurer.  Ten (10) lay personnel manned this department.